Date
November 10, 2024
Client
Swan Home
Category
Nursing Home
Employees
42
Overview
A privately owned nursing home with 42 employees wanted to design a benefits program that struck the right balance between affordability and meaningful protection. Staffincluding nurses, aides, and administrative employees were deeply committed to caring for residents, but their own needs for healthcare, financial security, and workplace support weren’t being met. Leadership recognized that improving benefits could enhance both recruitment and retention, but with limited HR resources, they needed a solution that was simple to manage and cost-effective.
This is exactly the type of scenario where Benni’s combination of consulting, benefits design, and technology provides the right balance between employee value and employer sustainability.
Process & Challenge
The nursing home faced two primary challenges: competing with larger facilities on benefits and limited administrative capacity. Employees worried about rising healthcare costs, wanted access to income protection, and often asked about life insurance to safeguard their families. Meanwhile, the administrator was managing payroll, compliance, and hiring manually, leaving little time for strategy or employee engagement.
Benni’s approach would start with a consultative workforce analysis. We would recommend an HSA-qualified health plan paired with an employer contribution to employees’ HSAs. This structure helps employees save pre-tax dollars for deductibles and future healthcare expenses while allowing the employer to maintain cost control. To strengthen financial security, we would add short- and long-term disability coverage along with basic group life insurance, supplemented by voluntary options for employees who wanted additional protection. These benefits provide a safety net that improves morale and demonstrates the employer’s investment in staff well-being.
But benefits alone weren’t enough. To address the operational strain, we would implement Gathr, our all-in-one enrollment and HR platform, at no cost to the employer. This would modernize how the nursing home managed not only benefits but also core HR functions:
- Onboarding & Day One Registration – New hires could be registered before their first day, with digital offer letters and auto-populated employee profiles for a smoother start.
- Employee Records & Compliance – Licenses, training certifications, and contact details would be stored securely in one place, with automated ACA and COBRA compliance forms reducing errors.
- Digital Documents – HR could upload, track, and manage employee paperwork without binders or filing cabinets.
- Ease for Employees – Staff could log in anytime, from home or work, to view benefits, check HSA contributions, or enroll dependents all through one modern portal.
Together, these solutions create not just a benefits program, but a streamlined HR system that gives leadership peace of mind while empowering employees.
Summary
By implementing a thoughtful package of health, HSA, disability, and life insurance supported by the Gathr* platform, Benni would transform this nursing home’s limited benefits setup into a comprehensive HR and benefits solution. Employees would gain financial protection, more control over healthcare costs, and easier access to benefits, while the employer would gain efficiency in enrollment, onboarding, compliance, and recordkeeping.
The investment would remain affordable, but the return would be substantial: improved retention, stronger employee satisfaction, and a facility that could compete with larger organizations for top talent. Employees would feel valued not only for their work but also as individuals, because their employer invested in their well-being inside and outside the workplace.
What began as a small facility with minimal benefits and overburdened administration would become a modern, employee-focused workplace with a competitive edge. With Benni’s consulting expertise and Gathr’s all-in-one technology, the employer would gain far more than a benefits program—they would gain a system that elevates the entire employee experience.
Are you facing similar challenges balancing affordability, employee satisfaction, and HR capacity? If so, Benni can help design the right solution for your organization.